Assess project requirements, understand future plans, and put together a Request for Proposal (RFP).
Compile a list of relevant vendors, searching through the in-house database, network, and web browsing.
Prepare non-confidential questionnaire and blast email to identify leads (5-10) from the list of vendors.
Sign confidential agreements (CDAs), share RFP, hold post-RFP meeting and collect proposals.
Perform comparative analysis (cost, quality, compliance, geographics, financials, reputation etc.) and pick top 3-4 contenders .
Perform site visits (2-3), negotiate costs and set-up expectations.
Select one is primary supplier and 2nd as back-up or 2ndry supplier.